Company Secretary

Republic of Ireland, Dublin, Dublin City Centre
20 Nov 2017
18 Dec 2017
JN -112017-1704
Aisling Maher
Legal, Legal
Contract Type
Full Time
Adecco:Company Secretary
Location:Dublin City

We are currently recruiting on behalf of our client for a Company Secretary based in Dublin City.

Main duties:

Company Secretarial
*Provision of a full administration service to the Board to ensure it operates effectively and in accordance with legislative and good governance requirements
*Ensure the Board's decisions and instructions are properly carried out and communicated;
*Co-ordination of cross company reports, collection of papers for distribution in a timely fashion, take minutes of Board meetings, post relevant information arising from this on the Board portal
*Manage and deliver an effective induction process for new Board members and the provision of refresher training as necessary
*Record minutes of various other meetings as required
*Ensure Board requirements are dealt with effectively on an ongoing basis. Co-ordinate strategy days and other planning events for the Board and Executive as required

Legal Supports
*Carry out corporate in-house legal work (e.g. drafting of leases) to an appropriate standard
*Provision of in-house legal advice on relevant matters
*Monitor changes in relevant legislation and the regulatory environment taking appropriate action to ensure compliance with these changes
*Translate applicable law to provide practical guidance to staff where relevant new legislation is introduced.
*Act as principal point of contact with company solicitors. Closely manage this relationship to ensure value for money in terms of advice being given. Co-ordinate the escalation of matters where necessary and responses received. Closely monitor the time and budget spent on legal advice.
*Review beneficiary grant agreements and consultant contracts on an on-going basis to ensure that interests are protected at all times
*Co-ordinate with Directorates on projects requiring legal supports to ensure efficient management and governance
*Maintain and manage the company contracts register

*Ensure that all statutory compliance and filing obligations in all legal areas affecting the company are adhered to including: Companies Acts, Requirements from Companies Registration Office, Corporate Governance matters for the company and the Board, Official Languages Act, Ethics in Public Office, Lobbying Act, Protected Disclosures Act, Freedom of Information Acts, Data Protection Act
*Review and update company Governance Framework including Board Code of Conduct and Conflict of Interest policies
*Review appropriate company insurance on an annual basis to ensure appropriate cover is in place which represents value for money
*Act as central point of contact to manage the Garda Vetting Consortium ensuring this is maintained in an efficient manner cognisant of service and confidentiality obligations
*Provide assistance to the FOI and Data Protection Officer
*Assist in the production of Annual Report
*Ensure all corporate policies on record management adhere to best practice in terms of records retention obligations
*Manage and co-ordinate re-use of Public Sector Data (guideline by Government)
*Management of complaints in line with Customer Charter and co-ordination of Appeals.
*Provide general administration support to Executive Director of Corporate Services as required
People Management
*Team management, performance/staff management and development
*Positively influence the team whilst maintaining momentum and motivation under pressure
*Allocate work and ensure effective relationships in a team-working context
*Ensure that all staff adhere to standards and procedures

Required Experience and Personal Attributes:

*Strong knowledge of company law.
*Knowledge of the Code of Practice for the Governance of State Bodies High level of organisational skills
*Understanding of social inclusion issues and the contribution of the community and voluntary sector to local development, inclusion, equality and reconciliation
*Proficient in MS packages e.g. Word, Excel, Outlook, databases, SharePoint portals
*Relevant Third level qualification (e.g. Degree) in law, or equivalent

If you are interested in this position and have the relevant skills and experience please e-mail your CV to the link below for the attention of Aisling at Adecco Dublin for immediate consideration.

Adecco Ireland is acting as an Employment Agency in relation to this vacancy.