Office Administrator

Recruiter
Adecco
Location
Republic of Ireland, Dublin
Salary
£25000.00 - £30000.00 per annum
Posted
17 Sep 2018
Closes
15 Oct 2018
Ref
JN -092018-25551
Contact
Ian Cleary
Contract Type
Permanent
Hours
Full Time
Client Job Description
Phloor Limited are looking for an Experienced Sales Administrator for our Offices in Park West, Dublin 12



The successful candidate will possess excellent administration skills, be a strong communicator and multitasker as well as having a history of first rate accuracy and task completion.



Skills and Experience required:



- 3 + years' experience in Administration or Order Administration

- Ensure a timely and accurate processing of Customer Sales Orders

- Engage with customers on stock availability, status of orders and account enquiries

- Ability to manage all queries end to end

- General office duties including filing, faxing and emailing



Key Required Competencies



- Good documentation and general communication skills

- Excellent time management and organizational skills with a high level of attention to detail

- Competency in Microsoft applications including Word, Excel, and Outlook

- High levels of flexibility and a willingness to learn and develop

- Positive attitude, pro-active and ability to prioritise workload as required

- Flexible individual with a strong work ethic

- Ability to work well in a team

- Fluency in English (spoken and written)



Answer telephone, check stock, process orders and deal with queries

- Produce and run the Supplier purchase orders every morning

- Email suppliers purchase orders daily

- Raise any special purchase order

- Raise purchase orders for contract orders

- Contact suppliers re stock enquires and despatch dates

- Deal with suppliers weekly regarding what is to be loaded on next container

- Input all carpet and vinyl packing lists

- Manage the stock check book, check stock with suppliers and get back to operators/reps with dates

- Fill in dates on screen from suppliers of expected despatch dates.

- Book in containers.

- Deal with any queries raised by Warehouse on GRN's

- Allocated out of stock orders from Q stock. Contact customers if orders on longer than two weeks, or if note to contact customer/rep

- Setting up new products

- Discontinue and obsolete products stock management

- Stock held report

- Clear down stock ends for Dermot and put on miscellaneous despatch docket

- Stock adjustments and grade adjustments

- Keep operators and reps up to date on any changes in containers or newly discontinued stock

- Manage the carpet samples in the office

- Arrange drafts for customs & excise and arrange courier to shipping company

- Scan POD's or other documentation for customers

- Send off spec sheets for fire certs

- Attend sales meetings for launches

- Keep book on contract orders and track

- General office duties and housekeeping


Adecco Ireland is acting as an Employment Agency in relation to this vacancy.

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