Reception / Legal Secretary
*Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
*Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation, Dictaphone typing experience.
*Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analysing information; initiating telecommunications; organising client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
*Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
*Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
*Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
*Maintains client confidence by keeping client/attorney information confidential.
*Provides historical reference by developing and utilising filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
*Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
*Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
*Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organisations.
*Enhances department and organisation reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Legal Secretary Skills and Qualifications:
Must have minimum of 3 years legal secretarial experience
Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships.
Adecco Ireland is acting as an Employment Business in relation to this vacancy.
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♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.