Reception / Legal Secretary
*Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
*Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation, Dictaphone typing experience.
*Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analysing information; initiating telecommunications; organising client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.
*Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements.
*Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
*Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
*Maintains client confidence by keeping client/attorney information confidential.
*Provides historical reference by developing and utilising filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
*Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
*Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
*Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organisations.
*Enhances department and organisation reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Legal Secretary Skills and Qualifications:
Must have minimum of 3 years legal secretarial experience
Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships.
Adecco Ireland is acting as an Employment Business in relation to this vacancy.