We have an amazing opportunity to work as an Office Administrator for a company based in Little Island, Cork. This is a small but busy office where you will become a master of multitasking. Working on the front desk of this office will be a minor part of the role as you will be the go to person for everyone. Dealing with all levels of office management to assisting accounts and sales.
*Customer Service - face to face, by phone, by email
*Sage processing of Sales Orders and Accounts
*Taking on-line payments
*Financial control: issuing proformas, payment processing, order despatching
*Liaise with Sales and Product Managers on install projects: Customer account set-up; credit application; payment oversight & dispatch; cost & product reconciliation; invoicing
*Issue reports from Sage on a daily, weekly and monthly basis
*Order stationary/get store supplies as and when required
*Run weekly reports for General Manager (Sales List, Debtors, Invoices not posted etc)
*Run Nominal Code reports monthly for shipping and Sales departments
*Update Quote excel sheet, of jobs quoted, converted, totals to work out % won
*Sending out Invoices daily to customers, ensuring pricing is correct, carriage where applicable is added, Posting to ledger
*Send out monthly statements
*Lodge Cheques when applicable
*Reconcile Bank Statements
*Send out proof of payments to suppliers
*Code & Input Supplier Invoices onto Sage
*Check Supplier Statements monthly, chase any missing invoices
*Run Aged Creditors report weekly/fortnightly and chase receipts where required
*Grants processing and follow up when applications are approved. Convert proformas to invoices. Raise balancing credits on customer accounts. Keep excel sheet updated
*Run stock valuation report monthly for Financial Controller
*Update Suppliers Ledger when PO's completed
*Do up commission reports monthly for payroll
Adecco Ireland is acting as an Employment Agency in relation to this vacancy.
Apply for Office Administrator
Already uploaded your CV? Sign in to apply instantly
* This is information that gets special protection under our privacy laws. It is information about your race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, genetic or biometric details, sex life and details of any criminal convictions or similar you may be subject to.
♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.