Office Administrator

Recruiter
Adecco
Location
Republic of Ireland, Cork
Salary
£20985 - £25182 per annum
Posted
05 Dec 2018
Closes
02 Jan 2019
Ref
JN -122018-40051
Contact
Lisa Cullinane
Function
Administration
Contract Type
Permanent
Hours
Full Time
Job Description
We have an amazing opportunity to work as an Office Administrator for a company based in Little Island, Cork. This is a small but busy office where you will become a master of multitasking. Working on the front desk of this office will be a minor part of the role as you will be the go to person for everyone. Dealing with all levels of office management to assisting accounts and sales.

*Customer Service - face to face, by phone, by email
*Sage processing of Sales Orders and Accounts
*Taking on-line payments
*Financial control: issuing proformas, payment processing, order despatching
*Liaise with Sales and Product Managers on install projects: Customer account set-up; credit application; payment oversight & dispatch; cost & product reconciliation; invoicing
*Issue reports from Sage on a daily, weekly and monthly basis
*Order stationary/get store supplies as and when required
*Run weekly reports for General Manager (Sales List, Debtors, Invoices not posted etc)
*Run Nominal Code reports monthly for shipping and Sales departments
*Update Quote excel sheet, of jobs quoted, converted, totals to work out % won
*Sending out Invoices daily to customers, ensuring pricing is correct, carriage where applicable is added, Posting to ledger
*Send out monthly statements
*Lodge Cheques when applicable
*Reconcile Bank Statements
*Send out proof of payments to suppliers
*Code & Input Supplier Invoices onto Sage
*Check Supplier Statements monthly, chase any missing invoices
*Run Aged Creditors report weekly/fortnightly and chase receipts where required
*Grants processing and follow up when applications are approved. Convert proformas to invoices. Raise balancing credits on customer accounts. Keep excel sheet updated
*Run stock valuation report monthly for Financial Controller
*Update Suppliers Ledger when PO's completed
*Do up commission reports monthly for payroll


Adecco Ireland is acting as an Employment Agency in relation to this vacancy.

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