Admin / Marketing Admin

Republic of Ireland, Cork
£12.59 - £13.43 per hour
07 Jan 2019
04 Feb 2019
JN -012019-45092
Lisa Cullinane
Contract Type
Full Time
Adecco is currently recruiting for one of our clients in the biopharmaceutical manufacturing industry. This is a wonderful opportunity for a 6-month contract with a view to permanency.

Position Summary:

The Site Administrator & Marketing role is responsible for performing the administration and reception in the North Cork office, as well as performing various marketing tasks across Ireland.


Site Administration
*Manage Reception area, receiving visitors and customers, taking phone calls and emails, and ensuring that the site log-in and safety induction is performed
*Organize and schedule meetings, appointments, and interviews
*Assist in the preparation of regularly scheduled reports
*Develop and maintain filing systems
*Scanning invoices for the Finance Department
*Inputting hours, holidays, and absences for the Payroll Department
*Provide information by answering questions and requests
*Maintain supplies inventory
ocheck stock to determine inventory levels
oanticipate supply needs
oplace and expedite orders
overify receipt of supplies
*Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
*Maintain computer and manual filing systems
*Handle sensitive information in a confidential manner
*Execute other ad hoc tasks

*Work closely with the marketing team to ensure activities are implemented seamlessly
*Learn event planning & coordination
*Generate marketing assets and keep track of marketing inventory (brochures, banners, etc.)
*Liaise between departments and marketing vendors ensuring activities are productive and cost effective
*Prepare for European events, tradeshows, internal customer events & visits
*Manage inventory of marketing collateral (all assets)
*Liaise with the sales organization for marketing projects/needs
*Management of photo shoots and video shoots with vendors and local team members (product, operations, etc.)
*Coordinate the PowerPoint presentation displayed on internal monitors at offices and external worksites
*Execute other tasks on an ad hoc basis

*Leaving Certificate or equivalent
*Interest in learning marketing
*Willingness to engage with colleagues and external partners
*Detail oriented and ability to schedule activities and meet deadlines
*Some travel to European tradeshows
*Excellent communication skills (verbal and written) with high attention to detail and ability to work with different functional departments
*Able to handle sensitive information with tact and integrity
*Consistently use good judgement and discretion
*Strong working knowledge of Microsoft Office, including Excel and Outlook

Adecco Ireland is acting as an Employment Business in relation to this vacancy.

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♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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