Receptionist/HR Admin Assist

Republic of Ireland, Limerick
02 Jul 2018
30 Jul 2018
JN -072018-15120
Sheena Nolan
Contract Type
Full Time
We are currently seeking a Customer Solutions Centre Receptionist / HR Admin Assistant in the limerick Area.

This role will provide Reception cover and HR admin support to the HR department and staff in the Limerick facility as needed through coordinating visitors, managing reception, dealing with employee queries , coordinating recruitment and selection activities and maintaining HR, Health and Safety systems and databases as needed.

Professional Skills Required:

*A third level qualification in business, human resources or related field.
*Experience of working within a busy reception environment (Ideally in the Medical/pharmaceutical industry)
*Approachable, professional and able to work in a highly confidential environment.
*Excellent verbal and written communication skills
*Excellent computer skills (MS Word, Excel & PowerPoint)
*Strong organisational skills, detail oriented, excellent follow-through and the ability to multi-task
*Continuous improvement approach towards work processes.
*Ability to work in a fluid, demanding environment.

Key Responsibilities:

*Manage and co-ordinate reception activities including:

*Welcoming visitors by greeting them, in person or on the telephone, answering or referring inquiries and using paging system and telephone switchboard.

*Maintaining security by following the procedures of monitoring the sign-in book, issuing visitor badges, access fobs and NDA's

*Directs visitors by maintaining employee and department directories and giving instructions.

*Co-ordinates the itineraries, hospitality and food requirements of all visitors.

*Co-ordinates all out-going and in-coming post needs by using frank machine and delivering post to relevant people and ensuring that all supplies related to the post are maintained.

*Responsible for the purchasing of all stationary stock across the plant, and ensuring that all supplies are maintained and distributed equally

*Co-ordinate, organise and plan company events while staying within budget.

*Co-ordinate the development and distribution of information to employees through newsletters, intranet updating, notices, news articles and other informational materials regarding programs, services, activities and policies.

*Supporting the HR Manager with co-ordination of all recruitment and selection activities including advertising, applications, coordinating interviews, assessments, candidate notifications, medical co-ordination

*Maintain human resources records and files as required.

*Participate in various HR projects as required i.e. Annual Employee survey

*Maintaining / ordering and issuing of PPE as required along with issuing of personal lockers

*Maintaining Health and Safety / HR databases in a timely manner

*Other duties / projects as assigned by manager

*Ensure full compliance with regulatory requirements

*Ensure Quality and EHS policies and procedures are adhered to at all times

Adecco Ireland is acting as an Employment Business in relation to this vacancy.