Sales and Events Co-ordinator
The successful candidate will be an active member of the Sales and Events team, taking enquiries, providing quotes and helping to maximise the conversion of sales in order to hit monthly and annual targets. They will provide efficient and professional event planning to support external and internal events and be the first point of client contact and ensure all communications are dealt with professionally and where appropriate passed on the most suitable person.
Diary management for events including enquiries, site visits, liaising with internal and external suppliers. Placing holds and amending bookings/requirements as required.
Act as first point of contact for external clients. Respond to all incoming sales enquiries (re-directing as necessary) & supporting the senior events coordinator with the events email inbox as required.
To understand the client's needs and respond to them with tailored information and timely quotes to maximise conversion rates. Promote the venue to prospective clients, deliver site visits as required and upsell the venue and its associated event services
Ensure all confirmed bookings are correctly contracted and invoiced for within set timelines, the booking system is updated accordingly and client records are kept up-to-date and adhere to the GDPR policy.
Ensure all event pre-planning is done within timeline and assist with event delivery at busy times or for more complex events.
Attend weekly operations meeting and ensure a complete handover for the following week's bookings is thorough and effectively given to the event delivery team.
Oversee the administration of the events database and reconciliation of weekly reports to ensure events have been accurately invoiced.
To support the Events sales and Marketing Manager to successfully delivery of the marketing plan by contributing to research, generating marketing material, attending event exhibitions and networking initiatives to generate leads. To use of social media within event guidelines.
Previous experience working in an event or hospitality environment.
Good office and events administration in keeping records up to date and dealing with correspondence, quotes and contracts
Experienced in using a specialist events booking systems and working knowledge of Microsoft Office Packages (Word, Excel, Outlook & PowerPoint)
Experience of achieving sales targets for venue hire or a similar environment.
Adecco is an equal opportunities employer
Adecco Ireland is acting as an Employment Agency in relation to this vacancy.