Facilities Admin Maternity Cover
Maternity Leave Cover Dublin, Ireland
JOB PURPOSE: The Facilities Administrator main job is to support and assist the Facilities Lead and the facilities team in all office procedures and other tasks as assigned by the Facilities Lead.
LOCATION: Dublin 22 - Office Based
Taking ownership of the administrative side for both Client and supplier of small works packages, including:
*logging the initial works/ Facilities Request from Client
*Managing the Active call log to ensure all jobs are progressed in a timely manner
*Gathering prices for quotes from suppliers
*Getting approval of Quote
*Following through to ensure client is invoiced in a timely matter
*Liaising directly with clients on updates of all jobs with eta's, progress reports.
*Preparation of Pre Planned Maintenance schedule
*Ensuring all contractors are following the PPM schedule
*Following up to make sure all maintenance reports are received and emailed to clients
*Reporting on any actions that are required from report
*Ability to interact with both client and vendor over the phone
*Provide support to the FM in maintaining supplier matrices and the associated documentation
*Making sure all Facilities and small works Information is organised and filed in appropriate place
Job Types: Full-time, Contract
*Administration: 1 year (Preferred)
Adecco Ireland is acting as an Employment Business in relation to this vacancy.
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♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.