Facilities Admin Maternity Cover

Republic of Ireland, Dublin, Dublin South
£25182 - £29379 per annum
06 Jun 2019
04 Jul 2019
JN -062019-71966
Lisa Davitt
Contract Type
Full Time
Facilities Coordinator **Maternity Cover **

Facilities Administrator

Maternity Leave Cover Dublin, Ireland

JOB PURPOSE: The Facilities Administrator main job is to support and assist the Facilities Lead and the facilities team in all office procedures and other tasks as assigned by the Facilities Lead.

LOCATION: Dublin 22 - Office Based

Taking ownership of the administrative side for both Client and supplier of small works packages, including:
*logging the initial works/ Facilities Request from Client
*Managing the Active call log to ensure all jobs are progressed in a timely manner
*Gathering prices for quotes from suppliers
*Issuing Quotes
*Getting approval of Quote
*Scheduling works
*Receiving/issuing PO's
*Following through to ensure client is invoiced in a timely matter
*Liaising directly with clients on updates of all jobs with eta's, progress reports.
*Preparation of Pre Planned Maintenance schedule
*Ensuring all contractors are following the PPM schedule
*Following up to make sure all maintenance reports are received and emailed to clients
*Reporting on any actions that are required from report
*Ability to interact with both client and vendor over the phone
*Provide support to the FM in maintaining supplier matrices and the associated documentation
*Making sure all Facilities and small works Information is organised and filed in appropriate place
Job Types: Full-time, Contract
*Administration: 1 year (Preferred)

Adecco Ireland is acting as an Employment Business in relation to this vacancy.

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