Receptionist

7 days left

Recruiter
Adecco
Location
Republic of Ireland, Dublin, Dublin South
Salary
£23493.86 - £27108.30 per annum
Posted
02 Oct 2019
Closes
30 Oct 2019
Ref
JN -102019-94948
Contact
Emma Dungan
Contract Type
Permanent
Hours
Full Time
Overall Objective:
A highly self-motivated and passionate team player, delivering quality customer service with great attention to detail.
The key focus for this role is to provide a professional Front of House and Facility Management service. To be a point of contact for all employees, Clients and Service Partners.
Will be responsible for managing a diverse workload, will demand strong organisational skills and the ability to thrive under pressure.
Advanced communication skills will be needed to be able to comfortably engage with a variety of people, across all corporate levels both internally and externally in a professional manner.


Specific Responsibilities:
*You will facilitate and manage the delivery of specific Front of House and Facility Management services within the company. Providing a positive, professional and seamless link between the various supply partner teams, employees and their clients.
*Arrange and co-ordinate regular catered board meetings.
*Take responsibility for contributing towards one's own development with the guidance of the line-manager and attending necessary training courses.


Front of House-70%:

Administration (30%)
oMeet and greet visitors.
oManage main Switchboard and Reception mailbox.
oArrange couriers, visitor parking, visitor desks, taxi bookings, Wi-Fi access.
oAssist in printing/binding/ preparing meeting materials.
oManage daily post, delivery and prepare for collection.
oManage/order stationery and catering supplies.
oPerform ad-hoc work and provide additional assistance to teams as required.

Hospitality/Catering/Meeting Organization (40%)
oOrganize and prepare meetings and events.
oCoordinate and book meeting rooms.
oSet up refreshments and catering for meetings including clean-up.
oAssist with AV set up.











Facilities- 30%
oManage office facilities and ensure the office is always kept in order.
oArrange repairs of office equipment using Corrigo to successfully complete workorders within SLA and compliance.
oLiaise with building contractors regarding new or ongoing facility related jobs. Track them accordingly and report back with relevant updates.
oNew joiner orientation; desk allocation, set up.
oLiaise with security, arranging access cards for new starters and visitors.
oManage statistical information and analysis. Complete and file all paperwork and information generated by the above.
oEnsure compliance with facilities company and the site Health & Safety processes and procedures, including internal and external audits.
oTake on additional responsibilities from time to time as deemed necessary by the site.

Person Specification:
*High attention to detail, taking pride in the office.
*A problem solver, flexible and proactive.
*Excellent interpersonal skills, outgoing, enthusiastic, friendly and calm under pressure.
*Ability to build positive relationships with colleagues and visitors, knowing the importance of quality customer service, discretion and confidentiality.
*Open to direction but enjoys working from own initiative and anticipating the needs of staff/guests.
*Enjoys organising and co-ordinating meetings and events.
*Open to implementing new ideas, concepts and practises.
*Strong team player with a commitment to support colleagues.
*Exceptionally organised and skilled in multi-tasking.

Skills:
*2 years' experience working within a Front of House/Reception environment, ideally gained within a corporate or 5 Star hotel environment.
*Computer Literate. Proficiency to learn new computer systems, already having experience and strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
*Good written and verbal communication.
*Excellent time management and organisational skills.
*Ability to react quickly and decisively when faced with a problem or issue.
*Ability to work under pressure and to tight deadlines.


Adecco Ireland is acting as an Employment Agency in relation to this vacancy.

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Where you choose to give us so called sensitive information* other than where we ask for it, by giving us that information, you agree that we may use it in the way set out in the Privacy Information Statement.


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♦ The business of the Adecco Group UK & Ireland is transacted via a number of differently branded trading entities, as follows: Adecco UK Limited, Adia Technology Limited, Modis International Limited, Badenoch and Clark Limited, Ajilon (UK) Limited, Office Angels Limited, Penna plc, Pontoon Europe Limited, Roevin Management Services Limited, Spring Technology Staffing Services Limited.

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