Senior Facilities Coordinator

3 days left

Recruiter
Adecco
Location
Republic of Ireland, Dublin, Dublin City Centre
Salary
Negotiable
Posted
03 Nov 2021
Closes
01 Dec 2021
Ref
JN -112021-216912
Contact
Emma Dungan
Contract Type
Permanent
Hours
Full Time
Main purpose of role:
Based in Dublin and working as part of the Property and Commercial Team, this role requires flexibility, hands on approach and a highly organised individual with an interest in pursuing a career in Facilities Management. The role supports the wider Facilities Management Team to ensure that our Facilities/Health & Safety procedures and standards are met. This is a very busy role covering two sites in Dublin and will require occasional visits to our site based in Belfast, which requires excellent customer service skills along with a motivated, committed, proactive and adaptable approach.


Responsibilities:

Provide a full range of facilities management services including, but not limited to the areas listed below:

*Building Operations - Work with external contractors to ensure that all aspects of building mechanical and electrical infrastructure is performed as expected, addressing any issues, planned and unplanned, that arise and escalating where required
*Building Audits - Conduct regular building walk rounds and audits to identify areas of the premises that require maintenance, repair or decoration and liaise with the Senior Facilities Manager in arranging to have these works completed. This includes negotiating and obtaining quotes
*Contractors - Arrange contractors and sub-contractors to conduct works to the buildings, ensuring they carry out their work in a safe and responsible manner
*Health & Safety - Conduct workstation assessments, risk assessments, personal evacuation plans, accident investigation and fire & first aid coordination. Ensure the sites are not in breach of any health and safety legislation
*Business Continuity - Participate in emergency planning for fire and bomb evacuation as well as emergency situations, ensuring that documents in relation to the sites are up to date and relevant
*Security - Work with the security contractor ensuring security is not compromised, updating the security system as and when necessary, including the coordination of new starters and leavers to the business
*Cleaning - Liaise with the cleaning contractor and onsite housekeepers, ensuring the cleanliness of the sites. Conduct a monthly walk round with Contract Manager.
*Catering - Work closely with the catering contractor ensuring all catering equipment is in working order and on initiatives that require to be communicated out to all employees
*Facilities Helpdesk - Logging reactive maintenance tasks on the Facilities Helpdesk
*Procurement - Purchase of office sundries, mechanical & electrical spares and any other sundries in relation to the Property and Commercial business function. This includes obtaining quotes, raising requisitions and receipting on the current finance system
*Space Planning - Update occupancy reports on a regular basis to assist with space planning requirements
*Office Moves (Internal & External) and Capacity Planning - Plan and co-ordinate office moves as and when necessary - this will include weekend and/or evening working
*Car Parking - Administration for employee parking requirements
*Finance - Creating purchase orders and authorising invoices under the Property and Commercial cost codes
*Vendors - Assist reception by liaising with vendors to obtain relevant documentation in order for them to come on site and sell products
*Team Meetings - Attend and participate in various team meetings including the Environmental team
*Room Set Ups and Adhoc Events - Point of contact to ensure all meeting rooms are ready for business and that all configuration changes are completed within the agreed timescales
*Communications - Issue out communications to the wider business on matters relating to Property and Commercial requirements
*Reception - There will be a requirement to provide reception cover as required to cover holiday, sickness, VIP visits and during busy periods to support business requirements
*Adhoc Tasks - Conduct any other adhoc facilities management task as required


Adecco Ireland is acting as an Employment Agency in relation to this vacancy.

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